1. Synced Blocks

Ever wanted to make a change once and have it update everywhere?

That’s what synced blocks do.

I use this for a navigation bar across all my template pages.

One bar. One update. Every page gets it.

It makes your system feel like a real app.

2. Database Buttons (with built-in automation)

This one is a game-changer.

Let’s say I’m reading a book. I want to log a new reading log for it.

With a button inside the book’s page, I can create a reading log entry, already linked to the book, and

opened in center view — all with one click.

Here’s how:

• Add a button property → “Add Reading Log”

• First step: Add page to Reading Log (Today)

• Second step: Edit property → Link to This Page (Book)

• Final step: Open in the center

That’s it.

3. Custom Layouts

I’ll show you my Finance Brain.

Inside, I have an “Accounts” database, including Savings Accounts.

For savings accounts, I can click on show more details and see:

• How much I want to save

• How much I’ve already saved

• A visual progress bar

• 
  

This turns your data into a dashboard.

4. Automation (Formulas + Dates)

You won’t believe how much insight you gain when you know exactly how long something took.

I used to finish tasks and just move on.

But now, my system calculates how long I took — automatically.

Here’s how you can set it up in your own Notion workspace:

Step-by-step:

1. Add a “Due Date” property → this is when the task is supposed to be done.

2. Add a new “Completion Date” (Date property) → this will capture the date you actually finished.

3. Create an automation inside your Tasks database:

   • Trigger: When Status changes to “Done”

   • Action: Set Completion Date → to Time Triggered

   ✅ This means the moment you mark a task as Done, it will log the timestamp automatically.

4. Now add a formula property → call it something like “Time to Finish”
   Use this formula:

   if(dateBetween(prop("Completion Date"), prop("Due"), "days") > 0 , style(if(empty(prop("Completion Date")) or empty(prop("Due")), "", format(dateBetween(prop("Completion Date"), prop("Due"), "days")) + if(dateBetween(prop("Completion Date"), prop("Due"), "days") == 1, " Day ", " Days ")),"purple","gray_background"), "") + style(((((((if(floor(dateBetween(prop("Completion Date"), prop("Due"), "seconds") / 3600) < 10, "0", "") + format(floor(dateBetween(prop("Completion Date"), prop("Due"), "seconds") / 3600))) + "h: ") + if(floor((dateBetween(prop("Completion Date"), prop("Due"), "seconds") % 3600) / 60) < 10, "0", "")) + format(floor((dateBetween(prop("Completion Date"), prop("Due"), "seconds") % 3600) / 60))) + "m: ") + if(floor((dateBetween(prop("Completion Date"), prop("Due"), "seconds") % 3600) % 60) < 10, "0", "")) + format(floor((dateBetween(prop("Completion Date"), prop("Due"), "seconds") % 3600) % 60)),"purple", "gray_background")

5. Styling Formulas

Instead of:

• Text property: “Reading Progress”

• Then separate formula: “Progress Bar”

I combine them.

One single formula gives me:

Styled, colored, and dynamic.

You can copy my formula:

/* Clean Book Reading Progress Formula */

style(if(
    /* 0% progress */
    prop("Pages Read") == 0, 
    style("Not started", "gray", "b", "white_background"),

    if(
        /* 100% or more */
        prop("Pages Read") >= prop("Book Pages"), 
        style("Completed", "black", "b", "white_background"),

        /* In-progress */
        style(
            "Progress:\n" + 
            "—".repeat(floor((prop("Pages Read") / prop("Book Pages")) * 10)) + 
            "⌾" + 
            "—".repeat(10 - floor((prop("Pages Read") / prop("Book Pages")) * 10) - 1) + 
            " : " + floor((prop("Pages Read") / prop("Book Pages")) * 100) + "%", 
            "purple", 
            "white_background"
        )
    )
),"b")

6. Overdue Formula

A simple one — but powerful.

If a task or project passes its due date and isn’t done,

this formula will mark it as Overdue 🔴 automatically.

You’ll never miss important deadlines again.

7. Advanced Filters

Want to see only ideas captured yesterday and today?

Easy.

I filter my Daily Inbox view:

• Where Created Time is Today OR Yesterday

That way, I’m always reviewing fresh thoughts — nothing gets buried.

8. Quick Action Buttons

These look simple… but I click them 10+ times every day.

My most clickable button every day

• New Idea

• New Resource

• New Note

Click → Add → Done.

I don't need to go to each page separately and create a new item.

9. Sub-items (Nested Tasks)

Sometimes, you have that one task…

It’s not quite a project.

But it’s too big to be “just” a task.

That’s when I use Sub-items.

Break the task into subtasks right under it.

You keep everything organized — without creating an entirely new project.

So

These 9 features are what leveled up my system — and how I work daily.

They saved me hours. Cleared my brain. Reduced decision fatigue.

And made Notion feel more like a powerful tool — not a mess of pages.

If you want all of this already built, already optimized, and ready to use:

That’s exactly what my personal Second Brain 6.0 includes.

I use it every day. And so do hundreds of others.

👉 Get it here — and take your system to the next level.